Privacy Policy

Effective Date: November 07, 2024

At Sail Beyond (“we”, “us”, or “our”), we respect your right to privacy and are committed to protecting your personal data. This Privacy Policy explains the types of information we may collect from you or that you may provide when you visit our website at sailbeyond.agency (“the Website”) and our practices for collecting, using, maintaining, protecting, and disclosing that information. It also explains your rights under applicable data protection laws.

About This Notice

This Privacy Policy applies to information we collect:

On the Website (including desktop and mobile versions).
In emails, text messages, and other electronic communications between you and Sail Beyond.
When you interact with our advertising on third-party websites and services.
When you interact with the Website through third-party websites and services.
From publicly available sources, such as your LinkedIn profile.
Offline, including when we collect a business card at an event.

This policy does not apply to information collected:

By third parties (including our affiliates) through any application or content (including advertising) that may link to or be accessible from or on the Website.
By any other means not described in this policy.

Please read this policy carefully to understand our practices regarding your information and how we will treat it. By accessing or using our Website, and by consenting to the processing of your personal data under the General Data Protection Regulation (GDPR) (EU) 2016/679, you agree to our collection, use, disclosure, retention, and protection of your personal data as described in this policy.

1. Purpose and Controller Responsibilities

Sail Beyond acts as the data controller of your personal information when you visit our Website or contact us directly for services. In cases where we access data to facilitate work on your behalf, Sail Beyond acts as a data processor.

2. Importance of Personal Data Protection

We take the processing of personal data seriously and adhere to data protection regulations in all regions where we operate. This Privacy Policy describes our practices concerning the processing of your data through our Website. In some cases, additional notices may apply, such as specific client contracts where we process data on your behalf.

3. What Type of Information We Collect About You and How We Collect It

A. Information You Provide Directly

We may collect various types of personal data, including:

Personal Identifiers: Name, postal address, email address, phone number.
Business Details: Job title, company name, and records of communications and meetings with us.
Communication Data: Records of correspondence if you contact us.
Usage Data: Information about your interaction with our Website, including pages visited, referring URLs, and actions taken.
Pseudonymous Data: Cookies and device identifiers.

B. Information We Collect Automatically

As you navigate and interact with our Website, we may use automatic data collection technologies to collect information about your device, browsing actions, and patterns. This may include:

Details of your visits: Traffic data, location data, logs, and other communication data.
Technical Information: IP address, operating system, browser type, and device information.

C. Sources of Personal Data Collection

We collect information from the following sources:

Directly from you: Through forms, registrations, and direct communication.
Publicly Available Sources: Such as social media profiles.
Automated Technologies: Through cookies and similar tracking technologies.
Third-Party Providers: Our business partners and service providers.

4. How We Use Your Personal Information

We use your personal information based on one or more of the following legal grounds:

Performance of a Contract: To provide you with requested products or services.
Compliance with Legal Obligations: To comply with laws or regulatory requirements.
Legitimate Interests: To pursue our business interests in a way that does not override your rights and freedoms.
Consent: For sending marketing communications or using certain cookies when consent is required.

Specific Uses of Personal Data
Providing Services: To fulfill your requests for information and services.
Communication: To respond to inquiries and provide customer support.
Marketing and Promotion: To inform you about services, promotions, and events that may interest you.
Website Analytics: To analyze Website usage and improve our services.
Personalization: To customize your experience on our Website.

5. Social Advertising Platforms

We use platforms such as LinkedIn, Facebook, and Google Ads to enhance our marketing efforts, track user interactions, and provide targeted advertisements. These platforms may collect information in accordance with their own privacy policies. You can adjust your preferences on these platforms or contact us to manage consent.

6. Data Sharing and Disclosure

We may disclose personal data:

To Service Providers: Contractors and third parties who support our business under confidentiality agreements.
In Business Transactions: In the event of a merger, acquisition, restructuring, or sale of assets.
For Legal Reasons: To comply with legal obligations or respond to lawful requests.
To Protect Rights: If necessary to protect the rights, property, or safety of Sail Beyond, our users, or others.
With Your Consent: In situations where you have provided consent.

Sub-Processors and Third-Party Providers

Sail Beyond may use third-party providers such as:

Google Analytics: For website analytics (data may be stored on servers outside your country).
Cloudflare: For security and content delivery network services.
Email Service Providers: For sending communications and newsletters.
Hosting Providers: To host our Website securely.

These providers are bound by contractual obligations to protect your personal data and use it only for the purposes specified by us.

7. Data Retention

We retain personal data only as long as necessary for the purposes outlined in this policy. Retention periods may vary depending on the purpose:

Business Contacts: Retained for up to 36 months from the last interaction.
Marketing Data: Retained until you withdraw your consent or unsubscribe.
Operational Data: Retained according to legal and regulatory requirements.

After the retention period expires, we will securely delete or anonymize your personal data.

8. Your Rights and How to Exercise Them

Under applicable data protection laws, you have certain rights regarding your personal data:

Right of Access: Request confirmation of whether we process your personal data and access to that data.
Right to Rectification: Request correction of inaccurate or incomplete data.
Right to Erasure: Request deletion of your personal data under certain circumstances.
Right to Restrict Processing: Request limitation of processing under certain conditions.
Right to Data Portability: Receive your personal data in a structured, commonly used format.
Right to Object: Object to processing based on legitimate interests or for direct marketing purposes.
Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent.

To exercise your rights, please contact us at [email protected]. We may need to verify your identity to process your request. We will respond to your request within the time frame required by law.

9. Security Measures

We implement appropriate security measures to protect your personal data from unauthorized access and use. Data stored electronically is encrypted, and our servers are hosted in secure environments.

10. International Data Transfers

Your data may be transferred and processed outside the EEA. When we transfer personal data internationally, we use appropriate safeguards, such as standard contractual clauses or equivalent mechanisms, to ensure data protection.

11. Compliance with Data Protection Regulations

We comply with applicable data protection regulations, including:

GDPR: For residents of the European Economic Area (EEA).
CCPA: For residents of California, USA.
PIPEDA: For residents of Canada.

For specific information related to your jurisdiction, please contact us at [email protected]

12. Cookies and Tracking Technologies

Our Website uses cookies and similar technologies to enhance your experience, analyze usage, and provide personalized content and advertising.

Types of Cookies We Use

Essential Cookies: Necessary for the operation of the Website.
Analytical/Performance Cookies: Allow us to recognize and count visitors and see how they move around the Website.
Functionality Cookies: Used to recognize you when you return to our Website.
Targeting Cookies: Record your visit to our Website, pages visited, and links followed.

You can manage your cookie preferences through your browser settings or our Cookie Policy

13. Links to Other Websites

Our Website may contain links to third-party websites. We are not responsible for the privacy practices of these sites. We encourage you to read the privacy policies of any website you visit.

14. Children’s Privacy

Our Website is not intended for individuals under the age of 16. We do not knowingly collect personal data from children under 16. If you believe we have collected data from a child under 16, please contact us immediately at [email protected], and we will take steps to delete such information.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. We will notify you of any material changes by:

Posting the updated policy on this page with a new “Last Updated” date.
Sending you an email notification if you have provided your email address.

Your continued use of the Website after any changes indicates your acceptance of the updated policy. We encourage you to review this Privacy Policy periodically.

16. Contact Information

If you have any questions or comments about this Privacy Policy or our data practices, please contact us at [email protected]

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